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Financial Management

Financial Management

Acumatica Financial Management systems provide a feature-rich accounting suite, fully integrated with Acumatica’s suite.

Why Choose Acumatica for Financial Management

Finance Suite is a  package of General Ledger, Cash Management, Accounts Payable, Accounts Receivable, Fixed Assets, Deferred Revenue, Taxes, Currency Management which provides flexibility and powerful functionality in a business and each covers a particular facet of accounting.

Acumatica designed Financial Management  to run on a standard web browser over the Internet, which offers an ideal solution for companies with multiple locations and a mobile workforce.

 

Benefits of Financial Management

The stronger your financial management the greater the opportunity you have to maximize your profits in the short term and to grow your capital value in the long term.

  1. It improves the efficiency of a business  by simplifying or eliminating unnecessary steps, using modernizing techniques of Acumatica.
  2. It provides timely, accurate, reliable and verifiable information that hasten your decision-making process. It provides advanced financial reporting and decision-making procedures for evaluating the merits or shortcomings of your operational and strategic approaches to business.
  3. It enhances your scheduling and forecasting capacity. This enables you to allocate your financial resources effectively and set realistic performance targets with financial reports and personalized dashboards that access the shared, centralized database.
  4. Proper financial management usually means that a company can grow in one or more areas, or at the very least, remain stable. It also provides you with an opportunity to follow through on your policies and plans.
  5. It provides you with a framework for integrating functional processes and financial resources in your business. This accelerates the processing of transactions and conveyance of financial information, Acumatica’s financial management systems to integrate financials across multiple business entities, including automated reporting, consolidation, payments, and cash management.

 

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Use the Boon of Field Change Automation Notifications

Can you think of a situation in your business when you needed to know that a specific field was changed? Did you waste time checking for updates?

Or when any Sales Orders goes off Hold and became ready for you to buy/build/service?

When a specific Lead had a follow-up note from your sales representatives?

When there is any AP Check created more than $1,000?

The possibilities are endless but surely, you can do these through Business Intelligence tools like SQL queries, report designers, PowerBI dashboard items or the much better alternative to SQL in Acumatica: Generic Inquiries. But these can all be costly options that do not address the underlying need: to be notified exactly when a specific change occurs.

This is where Acumatica’s Automation Notification feature comes in: an even simpler but powerful method to get those needed notifications.

Automation notification empty.
You can use this form to configure private and public notifications about record changes.
Private notifications are configured to be received by only particular recipients.
Whereas, public notifications are configured for typical changes that might occur in documents of a specific type, and users can sign up to receive notification emails about these changes in particular documents.
You can create and use email templates with data fields that pull from the actual entry you are monitoring. An entire report can even be sent for the entry, in PDF format or even light-weight HTML that you see on the email itself.

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Acumatica Wins 2017 CODiE Award for Best Cloud ERP Solution

Winner of 2017 CODiE Award is Acumatica ERP

Acumatica is the winner of 32nd annual CODiE Awards by the Software & Information Industry Association (SIIA) for business technology. Acumatica is considered as the best cloud ERP based on its interoperability, mobility, functionality, reporting, ease of use, and analysis of data and many more.

Acumatica has all the features to boost your business growth has given another proof of being the best in the race of cloud ERP by winning the 2017 CODiE Awards. This honor reflects the dedication of Acumatica team to provide customers with the best available set of fully integrated business applications.

Acumatica’s ERP platform leverages the world’s best cloud and mobile technology to deliver a suite of fully integrated business management applications such as Financials, Distribution, CRM, Manufacturing, Service Management, Project Accounting, and Business Intelligence.

The Acumatica ERP platform is a scalable infrastructure of core components that run in the background so you can focus your attention on workflows, productivity, and business logic—not technology. Because Acumatica’s ERP platform uses standard web technologies and development languages, you can modify your business logic using the platform tools or a separate integrated development environment.

What is a CODiE Award ?

The SIIA CODiE Awards were established in 1986 so that pioneers of the then-nascent software industry could evaluate and honor each other’s work.

The SIIA CODiE Awards have recognized thousands of software, information and education technology companies for achieving excellence. What makes the CODiE Awards unique is that they are the only peer-recognized program in the content, information, education, and software technology industries so each CODiE Award win serves as incredible market validation for a product’s innovation, vision, and overall industry impact.

CODiE Award finalists and winners experience increased product recognition; increased press, customer and prospect visibility; product validation for your team; and the simple enjoyment of standing out as the best amongst the competition.

Why did Acumatica win best cloud ERP solution?

The SIIA CODiE Awards judges looked for the following criteria during the initial review for best Cloud ER

  • Ease of use
  • Implementation
  • Mobility
  • Functionality
  • Reporting and analysis of data
  • Customization

All this functionalities are  available in Acumatica, which is a complete and integrated package of Cloud ERP to improve and  polish your Business Growth with more profitability.

Nobody can predict the future of their business with 100% of certainty, but Acumatica implementation can provide you a scalable infrastructure to build a fruitful business.

You can expect help with your questions about which cloud ERP is right for your business, how ERP implementations work, and how all of your business management needs can be met. We’ve built a flexible, integrated solution to help you accelerate your business and are thrilled to be recognized in the industry as the Best Cloud ERP Solution! We hope it continues to show customers – and future customers – our dedication to your success.

 

 

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With the Right Tool

For every job there are usually a number of different approaches and tools you could use. Deciding on the best approach of course is quite important, but once you’ve done that, having the right tools can make all the difference. With the right tool, the task at hand is completed easier, more accurately, and gets done with better results. This is true for almost any job or task, whether you’re about to write a report using an SQL query, or making a park bench. The more complex the job, the better your toolset needs to be. Many elements will go into the finished product, and more than likely they are all related, so one bad component could ruin the entire work.

Running and managing a company of course requires many intertwined tasks and events to work in conjunction with each other, with proper timing, and maximum efficiency – otherwise, either the people involved will suffer, like from doing double work perhaps with higher errors, or most importantly the finished work will suffer.

So what do you do when you have a set of ever changing work at hand, involving more and more people, with even tighter deadlines? One of the best things that will contribute to an organization running smoothly, and as one cohesive unit, is to give it a centralized nervous system – a ‘one source of truth’ – a set of rules and workflows which give the company it’s ‘character’ if you will. A single system where the management will decide on the how and when, and everyone comes into synch with the plan when they go to execute. Such a system is Acumatica – a centralized application, available on any-device, any-time; with all the data, images and information each role needs, setting the proper work flow, with simplicity and super tight security. A system that helps you drive the company and bring everyone is sync. A system which gives you live feedback, alerts, and reports at every important turn of the way, and helps you leverage your strengths, while plugging the holes in the weaknesses.

With the right tool, the job is easier, done with greater accuracy and delivers the finest finished product.

Call us anytime to discuss your company’s specific scenario, and let us contribute to your success by showing you the latest and best fit tools and solutions.

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Prepayment in Accounts Payable document

Prepayment is an upcoming payment that is paid in advance to vendors.

Here I’m going to describe two simplest ways of creating prepayments in Acumatica:

  1. Standard way
  2. Simplified way

Creating Prepayments in the Standard Way :

  • On the Bills and Adjustments form, select the document type as Prepayment and enter a vendor prepayment request. When we save the prepayment, the system assigns it a reference number. we cannot apply or withhold taxes on prepayments, but we can add tax amounts to the prepayment amount for easier calculations.
  • Click on Release and release the prepayment. A prepayment request, when released, doesn’t generate any transactions.
  • We pay the prepayment by creating an Accounts Payable check, by using the Checks and Payments form.
  • After releasing the Accounts Payable check. , the system changes the status of this check to Closed and changes the status of the original prepayment to Open, so that we can apply this prepayment to bills and credit adjustments.

Creating Prepayments in the Simplified Way:

  • We can create a prepayment more simply, by using the Checks and Payments form. Just open the Checks and Payments form then select the type as Prepayment and apply the document. Release it.

 

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Release of Prepayment in Accounts Receivable document

Hi All,

I want to share an example how we can applied  and  release a prepayment in Accounts Receivable document. We can applied it either fully or partially depends on our company scenario or on customers demand.

So lets start it:

Create a Sales Order > Confirm the Shipment > Create the Invoice and release it.

 

Then goto Payments and Applications screen > select the Prepayment document type from the drop down. (See in attachment) > on the Documents to Apply tab of the Payments and Applications form select the Invoice  reference #  for which you want to do the prepayment .

If you want to do full payment as prepayment then leave the Amount Paid field as it is or for Partial prepayment decrease the Amount paid > save  and release it.

 

 

Comment below if you have any Questions . Thanks for reading.

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Monday Mini-Lesson: Numbering Sequences

Quick Q&A time:

Note below that the Start Number, End Number, Last Number, and Warning Number are all required to be in a matching format: the same number of digits and prefix: (Not shown here: A series of numbering sequences (one per row) can also be set for various date cycles.)

The second part of this answer is also correct. Here is where you may specify the numbering sequence for the sundry AP documents:

Hope you enjoyed that, let us know any questions/comments below!

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Monday Mini-Lesson: Emailing an Order

In Acumatica ERP, Quotes and Sales Orders–and any custom Order Types you may have setup–are all sent through the Sales Order screen.
Here is my filled out Sales Order:

2016-11-07_092821

Now… how do I email this to the customer?

  1. Click Reports > Print Sales Order/Quote. The report will show. Click Send. The email will show with attached report and fields auto-filled from the configured report file. You may modify the Message, To, CC, BCC, or any of the fields before clicking Send.
    2016-11-07_0938362
  2. Click Actions > Email Sales Order/Quote. The email will be automatically generated and sent as shown above.

After the message is sent out and the customer receives it, this is what the customer will see (if they use Outlook):

2016-11-07_094856

If you need to internally review all the emails sent out, go to the Sent screen and you can see that as well. You can filter and sort things as usual here.

2016-11-07_095640

Hope you enjoyed all that. Feel free to comment or contact us below.

 

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Monday Mini-Lesson: Schedule an Acumatica E-Mail Report

While you are getting your morning coffee, you would like to see a report of critical items, stock shortages, overdue customers, internal activities, etc. …  and in HTML format.

With Acumatica, this schedule is very easy to create and modify (once the report is built). Below is an example using the “Daily Activity Summary” report I created.

  1. Go to the report just as if you were going to run it. Fill in the email information and click Save Template, giving your template a name.
    reporttemplatescheduling
  2. Click Schedule Template. The schedule  will automatically be pre-filled with the necessary Conditions. Set a timing for the schedule in the Dates and Hours tab and click save…

reporttemplatescheduling2

… And you’re done! The report will automatically be sent to email at the designated time like so:

reporttemplateschedulingex

Thanks for reading. Leave a comment or contact us below for a demo.

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Monday Mini-Lesson: Sales Order <--> Purchase Order Link

Distribution suite of Acumatica has a helpful feature useful for auditing and complicated Sales Order and Purchase Order links. Let’s see how it works.

I start by creating a Sales Order. Notice that the PO Link button is disabled and the Mark for PO is also disabled (unchecked):

polink1

At this stage, because I checked Mark for PO, the PO Link button is enabled. Next, I click Create Purchase Order to quickly create a PO for this SO (and link it together as we will see).

polink2

I hit Process All to automatically create the Purchase Order:

polink3

On the Purchase Order itself, I can click the View SO Demand button and see the Sales Orders linked to this particular item:

polink4

Going back to the originating Sales Order, the PO Link button shows me the Purchase Orders linked to this particular item. I can link and unlink the item to any other Purchase Order:
polink5

Thanks for reading. Leave a comment or contact us below for a demo.

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Acumatica Reporting Tools Architecture

For all your accounting and BI needs Acumatica has 3 types of reports:

  • Financial Report Writer (ARM) reports:
    • High-end, easy-to-make accounting reports for the non-technical.
    • Entirely made and used in the web app: no need to leave your browser or phone to make modifications.
  • Generic Inquiry Designer (GI) reports:
    • Customized entirely in the web app.
    • OData compatible SQL queries on training-wheels… No need to leave your web app to make easy, on-the-go SQL queries!
  • Acumatica Report Designer reports:
    • Much more customizable.
    • Designer is similar to Crystal Reports.
    • Exportable as Excel or PDF directly from the web app.

Here is some architectural information about the three:

i247cimgpsh_orig

Got any questions? Please comment below.

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Why Choose Acumatica ERP?

Is everything transparent and efficient in your business? Make it so by using Acumatica Cloud ERP. Cloud ERP is a must for survival in this competitive world where you must have the ability to rapidly respond to changing business requirements. You are provided with everything you need to manage your business in one integrated web-based ERP solution. You just need to have an internet connection to access it anywhere and anytime.

cloud

Reasons to choose Acumatica Cloud ERP:

  • Implementation is quick and easy
  • Less uses of memory
  • Global access to real time data
  • Very fast to access
  • Upgrades are seamless and inclusive
  • Mobility
  • High security
  • Cloud ERP allows businesses to customize applications, reports and business processes

Contact us below for a demo or for enquiry.

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Barcodes in Acumatica ERP

Looking for a barcode system and accounting system/cloud ERP?

For this, Acumatica ERP has the Cross-Reference, sitting right on the master item list:

2016-09-14_105425
Customer Part Number, Vendor Part Number, Global, and the hailed Barcode can all be placed directly in the Cross-Reference tab–as many as you want.

From here, any report can be easily made to show the Barcode that said item belongs to.

Some other advanced things possible are creating an auto-generated QR code linking directly to the Items screen or even having the images of the item show on the report.

Below is a report I made with a (1) QR code link, (2) item’s Barcode, and (3) pictures attached to the Item Master:

2016-09-14_111147

Images and barcodes can be integrated with any other system… the sky is the limit.

Contact us below and ask us for a demo.

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Why Acumatica ERP / CRM

Customizable CRM, Inventory, and BI All-In-One

Acumatica is a one of the easiest ERPs to use, learn, and customize. When it comes to ERP, people are looking for 3 main things: CRM (customer relationship management), inventory management, and business intelligence. There are many tools out there to accomplish each of these things individually but Acumatica does all of them within one customizable interface that can be hosted anywhere.

There are many similar systems that have an integrated system like this available online.

So what is unique about Acumatica? Other than the fact that it is an official accounting system, here are my favorite things, in no particular order:

  • Almost everything–customization and even log tracing–are done in same place that you use the application: your web browser. (No need to hire expensive ABAP programmers like in SAP to modify the business logic layer or add new fields.)
  • There is extensive explanation of every field for every page–one click away on the page.
  • Even novice users that know some SQL can create basically new screens and business intelligence views… which can then be used in dashboards, easily accessible data downloadable into Excel with a single click, made into reports, and more..
  • Easy to use data import/export.

These kind of features would never be achievable in most web platforms today and customizing your software is definitely not something that could be as easily taught.

Anyway, let’s take a few steps back. Here is a video explaining the platform and hosting options:

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ERP on the Cloud – What is it?

Do you know what you need to look for when it  comes to business software?

Read this guide for more info on:

  • What is the cloud? What does it mean to use “cloud-based” systems?
  • Is business intelligence more than just an executive dashboard?
  • What automated tools are out there for better managing inventory?
  • Business applications that run in the cloud
  • The differences between SaaS and on-premise business applications
  • Saas deployment options: single-tenant or multi-tenant
  • Why you should beware of legacy applications “re-engineered” for the cloud
  • Choosing the right deployment option for your company

You will also learn about Business Intelligence:

  • How business intelligence works
  • The robust reporting found in business intelligence
  • How to combine related data into meaningful metrics
  • How creating your own analysis provides for a deeper understanding of key data

You will learn about Inventory Management:

  • Bar-code data collection
  • Cycle counting
  • ABC Analysis
  • Integrated planning and execution
  • Lot tracking and traceability

Have any questions? Need a demo? Let us know.
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Acumatica ERP Distribution Suite

Distribution Suite

The Distribution suite includes the Inventory, Sales Orders, Purchase Orders, and Purchase Requisitions modules.

Distribution Flowchart
Inventory

The Inventory module, provides a wide range of add-on features which will help our business to more effectively manage the inventory. With the basic functionality only, we can create and maintain stock and non-stock items, update prices and evaluate costs, perform receipts and issues, prepare and complete full physical counts. The add-on features enable we to track items by lot or serial numbers and expiration dates; use multiple units of measure (base, sales, and purchase units) for each item and configure the rules for conversion between these units of measure; configure multiple warehouses, each with multiple locations; set up automated replenishment; configure automatic packaging to facilitate shipping; and more.
The Inventory module is integrated with the financial modules, as well as with other modules of the Distribution suite.

Sales Orders

The Sales Orders module, includes basic functionality and add-on features. By using its basic functionality, we can manage sales-related activities, such as entering sales orders of various types, fulfilling sales orders, generating pick lists, creating shipments, and adding additional freight costs. Also, the Sales Orders module provides tools for configuring custom order types and fulfilment workflows that can help we improve order fulfilment processes. If we use add-on features, we can set up integration with carriers, configure automated packaging functionality, and process drop ship orders.

The Sales Orders module is integrated with the financial modules, as well as with the Inventory and Purchase Orders modules.

Purchase Orders

The Purchase Orders module, includes basic functionality and add-on features. By using its basic functionality, we can manage purchase-related activities, such as placing purchase orders, receiving purchased goods, returning purchases, and processing various additional costs associated with purchased goods. Also, we can maintain vendor catalogs with alternative IDs for stock items and last-used prices.

The Purchase Orders module is integrated with the financial modules, as well as with the Inventory, Purchase Orders, and Purchase Requisitions modules.

Purchase Requisitions

The Purchase Requisitions module, incorporates the functionality that makes it possible for our company to process requests for goods and services, approve requests, and prevent cost overruns. The Purchase Requisitions module provides configurable request documents and budget compliance verification. Also, the module facilitates an efficient bidding process.