Acumatica: one system for your orders, inventory and books

Your books, your customers and your numbers, all in one place

When accounting, billing and customer notes live in separate tools, someone ends up copying numbers and double-checking reports every week. Acumatica puts them in one cloud system, so month-end goes more smoothly, approvals stop sitting in inboxes, and you can see how the business is doing without waiting on a spreadsheet. We set it up to match how your team already works.

• Bills, payments and bank activity in one set of books
• Approvals that go to the right person and leave a clear record
• Easy reports you can open from your laptop or phone
• Room to grow: customer records, project tracking, more companies or more locations, whenever your business needs them

Great for: professional and service firms, owners running more than one company, and growing businesses that have outgrown basic bookkeeping software.

Know what's on the shelf before the customer asks

Distributors lose time and money to stock sitting in the wrong place, orders typed in twice, and buyers guessing what to reorder. Acumatica connects your stock, sales orders, purchasing and accounting, so everyone works from the same up-to-date counts. That means fewer surprises, fewer rush orders, and less cash tied up in products that aren't moving.

• See stock in every warehouse and location, down to lot and serial numbers
• See what's available and when it can ship, so you can answer customers faster
• Get reorder suggestions based on what's actually selling and what's already on order
• Barcode scanning for receiving, picking, packing and shipping

Selling to big retailers? CyberCore EDI for Acumatica sends and receives their order paperwork automatically, with no per-document fees.

Want to compare tracking options? See our guide to RFID vs. barcodes for inventory and warehouse management.

Great for: HVAC and plumbing supply houses, furniture and home goods wholesalers, solar equipment distributors, and lighting and electronics distributors.

Sell online without overselling or retyping orders

When web orders have to be copied into your accounting system by hand, mistakes creep in and customers end up waiting. Acumatica works with online stores like Shopify, BigCommerce and Amazon, so orders, stock counts and customer details land in one place on their own. Your team spends less time fixing orders and more time shipping them.

• Online store and Amazon orders go straight into your system
• One stock count shared across your stores, so you sell what you actually have
• Returns and exchanges update your stock and your books together
• Showroom and counter sales draw from the same stock as your website

Great for: home goods and furniture brands that sell direct, lighting and electronics sellers, and makers who sell to both shoppers and business buyers.

Build on time, with the parts already on the shelf

Production slows down when nobody is sure which materials are on hand, what a job really cost, or when an order will be finished. Acumatica keeps your product parts lists, work orders, purchasing and costs in one system, so planners know what to buy and when, and you can see what each order actually cost. That means less scrambling for parts, fewer late shipments, and clearer margins.

• A parts list and step-by-step build plan for every product, with changes tracked
• A material plan that tells you what to buy or make, how much, and by when
• Labor, materials and progress tracked on every work order
• Estimated vs. actual cost on every job, so pricing gets sharper over time

Great for: furniture and cabinet makers, lighting and electronics assemblers, HVAC equipment fabricators, and food or chemical producers who work from recipes.

See whether a job is making money while it's still running

Too many contractors find out a job went over budget after it's already done. Acumatica tracks every cost against the budget as it comes in and connects field crews with the office, so change orders, billing and bills from vendors don't fall through the cracks. Invoices go out sooner, and there's far less paperwork to chase.

• Budget vs. actual cost for every job and phase
• Change orders and progress billing tied back to the original contract
• Crews log time, expenses and job photos from their phones
• Subcontractors and vendors can share their paperwork with you online

Great for: solar installers, HVAC and mechanical contractors, electrical and specialty trades, general contractors, and home builders.